The Team module allows you to manage every person working in your clinic from one centralized location. Whether they are therapists, receptionists, managers, assistants, or administrative staff, all team members can be organized and managed here.
Key Features
- System accounts with login, or staff profiles with no login credentials
- Roles & Permissions control access to each module
- Working schedules feed directly into appointment booking and payroll
Staff Directory
The Team list displays important information for every staff member, including full name, email address, staff type, assigned role, account status, and registration date. You can quickly search and filter staff members by role, status, or name.
Add a Team Member
Select Add Staff Member to register a new employee. Each profile can include personal information, contact details, professional role, employment type, working schedule, salary information, and assigned permissions.
User Accounts
PhysioFlow gives you complete flexibility when adding staff. You may create:
A System Account
The employee receives a username and password, can securely log in to PhysioFlow, and can access only the modules allowed by their permissions.
A Staff Profile Only
No login credentials are created. The employee remains available for scheduling, payroll, attendance, and reporting without accessing the system — useful for assistants, temporary staff, or employees who don't need direct access to the software.
Roles and Permissions
Using Roles & Permissions, administrators can control exactly what each staff member is allowed to access. Permissions can be configured for modules such as Reception, Schedule, Patients, Clinical Documentation, Inventory, Finance, Reports, and Settings. This role-based access ensures sensitive information remains available only to authorized users.
Scheduling
Each team member can be assigned working days, working hours, availability, departments, and assigned services. These schedules are automatically used during appointment booking.
Payroll Integration
Every staff profile is linked directly with the Payroll system. Employee information such as salary, commission, work schedule, and attendance can be used when calculating payroll, reducing manual work and improving accuracy.
Best Practice
Create individual accounts only for employees who need access to the system. Administrative or support staff can remain as staff profiles without login credentials while still being included in scheduling, payroll, and reports.